What is a Huddle room ? Why you need one ?

Many businesses are opting for fewer stand-alone working spaces and more shared working spaces ideal for communication and aid in productivity. One of the biggest trends in an open office floor plan is the inclusion of the huddle room. According to recent market trends, huddle rooms are projected to replace almost 70% of all meeting rooms by 2022.

What is a huddle room?

A huddle room is a small meeting room for 2-6 people equipped with audio/video capabilities used for quick team meetings (team huddles). These room are perfect for teams to hold discussions without reserving a larger room.

Top 5 benefits of huddle rooms

Huddle rooms are typically inexpensive to outfit and require little physical space, and are considered the most productive rooms in the building. Most businesses have started to build out these convenient little rooms as a way for small teams to work together more effectively. Here are the top five benefits of deploying huddle rooms:

1. No reservations needed

Most businesses choose to allow use of huddle rooms without a reservation system. Employees love this benefit because they don’t have to stop what they’re doing to schedule meetings. These trendy rooms can be a perfect space for an impromptu working session.

2. Convert small rooms into efficient spaces

Even if you do use the small space, you may not be reaping its fullest potential. Most small meeting spaces are underutilised because they lack the technology required for productive meetings. Video conferencing providers have started to develop video conferencing systems optimised for huddle rooms and small meeting rooms, making it easy for businesses to outfit their huddle rooms with all the benefits of video conferencing.

3. Priortize your large conference rooms

When you take the time and effort to create huddle rooms in the workspace, you are proactively prioritizing your larger conference rooms. According to recent research 70% of all meetings in large conference rooms are among just three to four people, making the rest of those empty chairs just a waste of space. Huddle rooms are perfectly sized for small team meetings.

4. Ideal for all team members

Huddle rooms facilitate collaboration and communication amongst team members, while making the experience feel more intimate. Traditional conference rooms are great for video conferencing with large groups to capture everyone in the room, while huddle rooms are perfectly sized to give every team member a life-sized presence in the online meeting.

5. Inexpensive

Smaller work spaces have smaller budgets and require less complexity, so the technology in the room must be cost-effective and easy to use. Thankfully, huddle rooms are inexpensive to create, making them accessible to both large and small businesses. Huddle rooms equipment’s are much less expensive than a large conference room.

Top tips for creating the perfect huddle room

1. Furniture

The limited square footage of a huddle room allows you to integrate it without having to completely renovate the entire office The first step to getting your office’s huddle room started is buying the right furniture. Find small seating options that make it easy to be comfortable without taking up too much space and provide a table that can easily support a few laptops. Typically, one huddle room will seat a maximum of four to six employees.

2. Display

After you lay the foundation down, it’s time to equip your huddle room with technology. No one wants to huddle around a laptop, so you’re going to need bigger displays but stay within the 42” to 50” range. Displays with screen sharing capabilities will come in handy on a regular basis. As this is a small space, so you don’t need the massive equipment’s. Make sure you position your display close to eye level.

3. Audio & Video Conference

With online meeting on the rise, video conferencing solution allows team members across the globe to communicate face-to-face without ever having to leave their seat. If you’re thinking about adding a huddle room to your office, you can’t miss out on this opportunity. Video conferencing providers have started to develop systems optimised for huddle rooms and small meeting rooms,.

A good audio video conference system that offers Full HD or 4K video quality and crystal-clear audio is a must. Be sure to look for technology that is easy to use, cost effective and meets your reliability requirements. Stick to brands that offer good quality products and reliable after sales service for long term protection of your investments.

Ready to get started, Get in touch with us now.

At Spark Technologies, we design and integrate the best technology, best brands and professional installation and training to make the user experience excellent and effortless from day one. We more than fifteen years of experience in developing boardroom and video conferencing room solutions, we promise to delivers an unmatched meeting experience. Schedule a meeting / demo with our video conferencing expert now. Click here